Keep a Record of Every Hospital Admission

The service is free for all registered NowPatient users.

Hospital Admissions Reporting benefits both you and the wider healthcare community by creating a comprehensive understanding of healthcare needs and outcomes.

• Track your health patterns and trends over time. Keep a detailed record of when and why you have needed hospital care. This creates a comprehensive health timeline that helps you and your healthcare providers identify patterns, risk factors, and opportunities for preventive care

• Keep a complete record for your medical history. Build a thorough personal health record that documents your complete hospital care history. This becomes invaluable when seeing new doctors, managing chronic conditions, or coordinating care across multiple providers

• Monitor your healthcare journey and hospital visits. By reporting regularly every three months, you can track whether your health is improving, stable, or requires additional attention. You might notice seasonal patterns, identify triggers for health issues, or see the positive effects of lifestyle changes or treatments

• Receive personalised insights. Get customised feedback about your hospital admission patterns, including recommendations for preventive care, early warning signs to watch for, and strategies to help you stay healthier and avoid unnecessary hospitalisations

• Better communicate with your healthcare providers. Armed with accurate hospital admission records, you can have more productive conversations with your healthcare providers. You will have precise dates, diagnoses, and outcomes readily available, making it easier to discuss your health history

• Identify opportunities for prevention and early intervention. Understanding your hospital admission patterns helps you work with your healthcare team to implement preventive strategies. If you are being admitted frequently for a particular condition, your providers can adjust your treatment plan to help you stay healthier at home

• Coordinate care more effectively. A complete hospital admission record helps all your healthcare providers stay informed about your health status, reducing the risk of conflicting treatments or missed information during transitions of care

• Supports healthcare planning and resource allocation. Your reports help healthcare systems understand patient needs, plan staffing levels, allocate resources effectively, and ensure that hospitals are prepared to meet community health demands

• Contributes to medical research and evidence-based healthcare. Real-world data from patients like you helps researchers understand disease progression, treatment effectiveness, and factors that lead to hospitalisation

• Helps identify patterns in hospital admission trends. Aggregated data can reveal seasonal patterns, emerging health threats, gaps in outpatient care, and populations at high risk for hospitalisation, enabling healthcare systems to implement targeted interventions

• Improves understanding of healthcare utilisation. By analysing why patients need hospital care, healthcare systems can develop better outpatient services, improve chronic disease management programmes, and create interventions that help patients stay healthy at home

• Enhances healthcare services for all patients. The insights gained from hospital admissions reporting lead to better care coordination, improved discharge planning, more effective preventive care programmes, and reduced unnecessary hospitalisations

• Identifies health disparities and access issues. Admission data helps healthcare systems identify communities or populations with inadequate access to preventive care or outpatient services, enabling targeted improvements in healthcare equity

NowPatient allows you to not only ad-hoc hospital admission reports but also sends out a reminder every three months to make a submission, if applicable.

NowPatient will send you a reminder notification every three months (quarterly period) to prompt you to report any hospital admissions you may have had.

Just follow the instructions on the notification and click the button that applies to you:

• 'Report Hospital Admission' or;

• 'No Quarterly Hospital Admissions to Report'

If you click 'Report Hospital Admission', you will be taken to the report page to complete your submission.

• Navigate to the 'Report Hospital Admissions' Service Card which can be found in the Health Surveillance section of your account homepage

• From the Options menu, select 'Report Hospital Admission'

• You will now be prompted with a series of questions, which will handle the unplanned hospital admission report. Once completed, you do not need to take any further action

• Navigate to the 'Report Hospital Admissions' Service Card which can be found in the Health Surveillance section of your account homepage

• From the Options menu, select 'View Hospital Admissions'

• Here you can view all the historical unplanned hospital admission reports you have made. You can open them individually to view

• You can also generate and download a report to your documents folder. To download the reports, use the data range selector, and then choose the reports you wish to export. Once you have selected the reports, click 'Export' and this will send the aggregate report to your documents folder, from where you can share with your Clinician

Report any hospital admission, including:

• Emergency department visits that led to admission

• Planned or scheduled hospital admissions

• Surgical procedures requiring hospital stay

• Observation stays

• Intensive care unit admissions

• Transfers between hospitals

For each admission, you will be asked to provide:

• Date of admission and discharge

• Reason for admission (diagnosis or symptoms)

• Name of hospital or healthcare facility

• Length of stay

• Any procedures or surgeries performed

• Outcome (fully recovered, ongoing treatment, etc.)

When you log an unplanned hospital visit, we will check whether you have completed a Patient Engagement Score (PES) assessment.

This assessment measures how actively you are managing your health. Your score helps us personalise support to match your understanding of your condition. With the right tools and tailored guidance, we can help you avoid preventable hospital visits in the future.

Your hospital admissions reports are stored securely in your personal NowPatient account and are protected by healthcare-grade encryption in line with Information Governance and HIPAA protocols. Your personal information is never shared without your explicit consent.

Hospital Admissions Reporting is a proactive health monitoring service that helps you track your hospital visits and stays while contributing to wider medical research. Every three months, NowPatient will prompt you to report any hospital admissions you may have experienced. This creates a comprehensive record of your healthcare utilisation, helping you understand patterns in your health and communicate more effectively with your healthcare providers. Your contributions support healthcare planning, medical research, and health system improvements, while also providing you with personalised insights into your health journey over time.

Yes. In addition to the quarterly reminder, you can make ad-hoc reports at any time — for example, to document an admission while the details are fresh in your memory.

Yes. The Hospital Admissions Reporting service is free for all registered NowPatient users.

The reporting process is designed to be quick and straightforward. You will be asked about when you were admitted, the reason for your admission, how long you stayed, and the outcome of your visit. This information is securely stored in your personal health record and can be reviewed at any time.

NowPatient sends you a reminder notification every three months to prompt you to report any hospital admissions you may have had. Follow the instructions on the notification and select the button that applies to you: ‘Report Hospital Admission’ or ‘No Quarterly Hospital Admissions to Report’. If you select ‘Report Hospital Admission’, you will be taken to the report page to complete your submission.

You can submit an ad-hoc hospital admission report at any time. To do so:

1. Navigate to the ‘Report Hospital Admissions’ Service Card in the Health Surveillance section of your account homepage.

2. From the Options menu, select ‘Report Hospital Admission’.

3. You will be prompted with a series of questions to complete your report.

4. Once completed, you do not need to take any further action.

No. While NowPatient sends a quarterly reminder, you can submit a report at any time. Reporting soon after an admission ensures the details are accurate and your record remains complete.

To view your past reports:

1. Navigate to the ‘Report Hospital Admissions’ Service Card in the Health Surveillance section of your account homepage.

2. From the Options menu, select ‘View Hospital Admissions’.

3. Here you can view all the historical unplanned hospital admission reports you have made. You can open them individually to view.

Yes. You can generate and download an aggregate report to your documents folder to share with your Clinician. To do so, use the date range selector to select the period you want, choose the reports you wish to export, and click ‘Export’. The aggregate report will be sent to your documents folder, from where you can share it with your Clinician.

Report any hospital admission, including:

• Emergency department visits that led to admission

• Planned or scheduled hospital admissions

• Surgical procedures requiring hospital stay

• Observation stays

• Intensive care unit admissions

• Transfers between hospitals

For each admission, you will be asked to provide:

• Date of admission and discharge

• Reason for admission (diagnosis or symptoms)

• Name of hospital or healthcare facility

• Length of stay

• Any procedures or surgeries performed

• Outcome (fully recovered, ongoing treatment, etc.)

Regular hospital admissions reporting helps you in several important ways:

• Track your health patterns and trends over time, identifying risk factors and opportunities for preventive care.

• Build a complete medical history that is invaluable when seeing new doctors, managing chronic conditions, or coordinating care across multiple providers.

• Monitor whether your health is improving, stable, or requires additional attention, and identify seasonal patterns or triggers.

• Receive personalised insights, including recommendations for preventive care and strategies to help you stay healthier and avoid unnecessary hospitalisations.

• Have precise dates, diagnoses, and outcomes readily available for more productive conversations with your healthcare providers.

• Identify opportunities for prevention and early intervention, helping your care team adjust your treatment plan if you are being admitted frequently.

• Coordinate care more effectively, reducing the risk of conflicting treatments or missed information during transitions of care.

When you log an unplanned hospital visit, NowPatient will check whether you have completed a Patient Engagement Score assessment. This assessment measures how actively you are managing your health. Your score helps NowPatient personalise its support to match your understanding of your condition. With the right tools and tailored guidance, NowPatient can help you avoid preventable hospital visits in the future.

Your reports contribute to wider healthcare improvements:

• Healthcare planning and resource allocation — helping health systems understand patient needs and plan staffing and resources effectively.

• Medical research into disease progression, treatment effectiveness, and factors that lead to hospitalisation.

• Identifying seasonal patterns, emerging health threats, and gaps in outpatient care.

• Developing better outpatient services, chronic disease management programmes, and interventions that help patients stay healthy at home.

• Better care coordination, improved discharge planning, and reduced unnecessary hospitalisations for everyone.

• Identifying communities or populations with inadequate access to preventive care, enabling targeted improvements in healthcare equity.

Yes. Your hospital admission reports are stored securely in your personal NowPatient account and are protected by healthcare-grade encryption in line with Information Governance and HIPAA protocols. Your personal information is never shared without your explicit consent.